Staff holiday tracking, without the spreadsheet
LeaveTrac puts your whole team's annual leave on one calendar. Staff request time off in seconds, you approve with a swipe, and everyone's balance updates automatically.
Free for up to 3 teammates · No card required
A closer look
Real screens from the app
This is LeaveTrac in the hands of an owner — the dashboard, requests, and holidays, all on one phone.
Features
Everything you need to manage team leave
From requests to approvals to running balances — LeaveTrac handles the whole flow, on the phone in your pocket.
Whole-team leave calendar
See who's off at a glance. Every booked, pending, and approved day for your team lives on one shared calendar — no spreadsheet, no guesswork.
Swipe to approve
Requests arrive the moment staff submit them. Swipe right to approve, left to decline, or tap to add a note. Decisions take seconds.
Automatic entitlement balances
Everyone sees exactly how much holiday they have left. Balances update automatically as leave is approved — no more "how many days do I have?" emails.
Half-days & hourly leave
Book full days, half-days, or specific hours. Perfect for appointments, school runs, and flexible shifts.
Company closures
Pre-book bank holidays, Christmas shutdowns, and stat days across the whole team in one action — straight from your entitlement.
Instant push notifications
Staff get pinged when leave is approved, declined, or when a closure affects their schedule. Everyone stays in the loop automatically.
How it works
Replace your leave spreadsheet in three steps
Create your business
Sign up free, set your leave year and entitlement, and add your team. You're ready in minutes — no card required.
Staff request time off
Your team picks dates, sees their remaining balance, and submits in a few taps from their phone.
Approve with a swipe
You get a notification, swipe to approve or decline, and the calendar and balances update instantly for everyone.
Spreadsheet vs LeaveTrac
Why teams ditch the holiday spreadsheet
Spreadsheets break the moment more than one person needs them. LeaveTrac is always up to date, on every phone.
- BalancesManual formulasAutomatic
- ApprovalsEmail chainsOne swipe
- Team calendarWhoever has the fileLive, shared
- NotificationsNoneInstant push
- On mobilePainfulBuilt for it
Pricing
Start free, upgrade when you grow
Free
£0/forever
- Up to 3 teammates
- Shared team calendar
- Full-day leave bookings
- Entitlement balances
- Push notifications
LeaveTrac Pro
£9.99/month
or £79.99/year Save 33%
- Everything in Free
- Unlimited teammates
- Half-day & hourly bookings
- Company-wide closures
- Pro-rata holiday calculator
Pro is billed through the App Store or Google Play. Cancel anytime.
FAQ
Frequently asked questions
Is LeaveTrac free?
Yes. LeaveTrac is free for up to 3 teammates with full-day leave bookings and the shared team calendar. LeaveTrac Pro unlocks unlimited staff, half-day and hourly bookings, and company-wide closures.
Is LeaveTrac suitable for UK small businesses?
Yes. LeaveTrac is built UK-first: it tracks annual leave and holiday entitlement, supports UK bank holidays and company closures, includes a pro-rata holiday calculator, and stores data in the EU under UK GDPR.
How is LeaveTrac different from a spreadsheet?
Unlike a spreadsheet, LeaveTrac updates entitlement balances automatically, sends push notifications, gives the whole team a live shared calendar, lets managers approve on their phone, and keeps an accurate record — with no formulas to maintain.
What devices does LeaveTrac work on?
LeaveTrac is a native mobile app for iOS (iPhone and iPad) and Android. Owners and staff both use the app to book, approve, and track leave from anywhere.
Can staff book half-days or just full days?
The free plan covers full-day bookings. On LeaveTrac Pro, staff can book half-days and specific hours, which is ideal for appointments and flexible shifts.
How do we cancel or manage a subscription?
LeaveTrac Pro is billed through the Apple App Store or Google Play. You can manage or cancel anytime from your Apple ID or Google Play account, and your data is never deleted when reverting to Free.
Get LeaveTrac
Start tracking leave in minutes
Free for up to 3 teammates. No card required.
Scan to download
on your phone